Notion AI For Work - Latest Notion AI Upgrades & New Features
You know how AI in digital tools and knowledge worker ecosystems is seemingly being injected everywhere, and yet it feels disconnected and siloed across multiple disparate tools without a central place to manage all your AI infrastructure and efforts?
That's one of the reasons why Notion has been implementing significant updates to Notion AI to make it an all-in-one AI for personal and team use. There are some new features that make this paradigm possible — or at least give it a start. Some of these features are included in the Business and Enterprise plans only.
Before these upgrades, Notion AI was available on workspaces as an add-on (priced at $10/member/month in addition to the standard Notion workspace billing). Now, the Business and Enterprise pricing have increased, and Notion AI is fully included (unlimited use) within the workspace billing (no need for an add-on).
The Free and Plus plans only have a trial of Notion AI (limited use and features). To fully use Notion AI and the features described below, you need a Business or Enterprise plan. This is also valid for Notion Mail AI. You can find out more about the pricing here.
Notion AI is included exclusively in the Business and Enterprise plans, while Free and Plus plans that had the Notion AI add-on receive only a limited version (Core).
Here are the Notion AI features that have been recently released (May 2025).
Enterprise Searchgives you the ability to search for team knowledge across third-party apps (connectors) (MS Teams, SharePoint, OneDrive, Gmail, Box, Salesforce, Zendesk, Linear, Google Drive, Github, and more)—plus the ability to search PDFs and databases—right inside your workspace. You can find all Connectors available in your Notion workspace on “Settings” > “Notion AI” > “Connectors”.This means that you can chat with Notion AI and it will pull information not just from your Notion workspace, but also from all the other connected tools your team uses.
AI Meeting Notescaptures and summarizes meeting notes automatically. And all your notes live in Notion, so everything is searchable with AI. You can disable the AI Meeting Notes block for everyone in your workspace from Settings > Notion AI > scroll down to see the option to disable/enable theAI Meeting Notesblock.AI Meeting Notes is a brand new block type in Notion (find it on the / slash command menu). It has the ability to transcribe meetings in real time, and it auto-generates a summary and action items right in the Notion page once the meeting ends. You can use this new block on the Notion desktop and mobile apps.
I find this can also be leveraged as a transcription tool for writing or brainstorming ideas*, to then polish them later (maybe with Notion AI's assistance). For example, say you have an idea while walking outdoors one day — you can easily capture it in a Notion AI Meeting Notes block via transcription, and return to it later when you make time to analyze and refine the idea.
*The paradigm of dictation on the go is a rather new one, and it opens up the playing field of ideation and content creation to many more people than writing does, because plenty more people can articulate themselves better through speaking than writing. This is similar to how audiobooks allowed access to books to a much broader audience than reading, which seemingly requires more focus and intention. Many more people can listen to a book than read it.
Research Modeanalyzes all of your sources—plus the web—to create detailed, polished Notion docs you can share with your team in minutes.This is akin to "Deep Research" mode in ChatGPT, Perplexity, and Claude — with the advantage that Notion AI can also include your specific context from your Notion workspace. "Deep Research" means searching the web and all your sources for the most relevant resources related to your topic of interest. This chat mode takes more time to produce an output, especially on the first query you send.
It is effective and useful when you are creating in-depth reports, research papers, essays, or other work that requires scientific and non-scientific evidence. Or just as a research assistant on your project, whatever its nature. You still need to check the sources and fact-check the arguments made by the AI. You can think of Research Mode as a helpful research assistant to help you produce your work with more quality and efficiency.
AI Homemakes accessing Notion AI very prominent. Search, research, and build from one place.You can access Home at the top left of the sidebar menu in Notion. The Home interface has been simplified compared to its original version. Now, Notion AI is front and center, and all the rest is simplified to the minimum. You can chat, research, or build with Notion AI directly from Home.
GPT-4.1 & Claude 3.7:Chat directly with GPT or Claude, right from your Home tab.In the Notion AI chat interface, you may also decide to chat with general AI models (GPT or Claude) and exclude your Notion workspace content from the available sources. This contributes to the all-in-one AI tool — you don’t have to leave Notion and open ChatGPT or Claude to chat with their models; you can do that directly from Notion, without paying any extra subscription for ChatGPT or Claude.
Some considerations
I believe these are interesting updates that remain coherent with Notion's mission to be the all-in-one workspace. They don't feel like bloated features shipped merely to keep pace with competitors.
They incrementally increase the value of Notion AI as a one-stop shop for all things AI, particularly for teams, where information silos are still a rather large issue. The AI Meeting Notes block is very interesting, not merely for meeting transcriptions, but as a transcription tool for brainstorming/writing without having to leave Notion.
I do have some reservations about how easy it is to start transcribing a meeting without letting the other person know at all. I am aware there already exist tons of transcription tools out there recording phone and video calls. I have never used those tools, so seeing the Notion block opened my eyes to this use case and the ethical nature of this action.
The main reason for concern for me is about trust in a relationship between two people. If I meet with you and I know everything I say is being transcribed and recorded, my behavior and words will likely be different compared to when I am not being "watched."
This has been a topic of inquiry since the advent of virtual meetings and tools that allow recording meetings. Yet, there may be a difference between knowing you're being recorded and suspecting you could be recorded and every word you say transcribed. When you know, the game you are playing is explicit, overt, and clear (to the degree such a game can be clear). When you know you could be recorded but are not sure about it, you are playing a covert, implicit, uncertain, unclear game — and this fosters enhanced self-consciousness, mistrust, adding a certain weight to every word you decide to say that wouldn't be there in a natural conversation / overt game.
This is important because in order to establish productive, long-term relationships, you need to play overt, clear games at all times, setting up strong foundations of trust and fundamental faith among the people involved. You want to maintain a state of parasympathetic activation (relaxed, guard down, able to be fully engaged without strings attached) when you are around each other, because such a state leads to insights and fully honest conversations.
So I wonder whether this type of feature contributes to the decrease in deep relationships in current society and fosters the general inauthentic behaviors we display at work. There are social mechanisms to keep balance in place and they are perfectly fine. You don't want to have a deep conversation with the other person about their personal life every time you have a sales call. By the same token, you don't want to always feel completely disconnected and empty-handed in every conversation you have because of a lack of trust and excessive self-consciousness that prevents you and the other person from letting your guard down just enough to have a good time.
At the same time, we have adapted to many seemingly unnatural inventions such as social media usage or being always available on the phone for someone somewhere else in the world who would, in any other circumstance, just be okay with wondering what the hell we are up to while away on our work trip. So I wonder whether this is just a matter of adaptation, and that once a certain behavior gets accepted by a critical mass of influential people, the rest of the human race will just follow and the new invention becomes embedded in society to a degree that it becomes very difficult to eradicate it.
I don't know, and we will see. One thing that I believe is becoming increasingly true is the argument shared by Sangeet Paul Choudary in his essay The Vibe Coding Paradox and several others: "AI productivity is now creating a world where everyone can execute, but only a few will figure out what's worth executing."
